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Staff Assistant
Veterans Health Administration · Posted 1 days ago
On-site Washington, DC $85K – $111K Apply by Jul 6, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ OperationsHealthcareEducation
Apply for this job → About the Role
The Staff Assistant for the DC VAMC Heart Center Team, supported by the Cardiology Section within Specialty Care Service at DC VAMC, serves as the principal administrative support position for the Cardiology Section. They provide comprehensive administrative, clerical, and management services essential to the effectiveness of patient care, clinical operations, education, and research activities, while upholding the VA core values of integrity, commitment, advocacy, respect, and excellence.
What You'll Do
- →Duties include but are not limited to: Manages and coordinates the day-to-day administrative operations of the Cardiology Section.
- →Analyzes existing methods and procedures and makes recommendations to improve workflow, efficiency, and service delivery.
- →Serves as an action officer and primary liaison between the Cardiology Section and internal services including Human Resources, Specialty Care Service, Credentialing, Business Office, Nursing Service, OIT, Facilities, and VISN offices.
- →Independently plans, schedules, and coordinates administrative activities to support outpatient clinics, inpatient consult services, laboratories, education programs, and special initiatives.
- →Acts as the point of contact for all administrative issues in Cardiology Section.
- →He/she assists them on how to deal with the many requests for information from within the health care system, patients and patient families, other medical centers, universities, professional organizations and other individuals and organizations.
- →When patients or their families call, the incumbent evaluates the requests and the urgency of the call and transfers them to the nurse, physician, fellow, resident, or another department as appropriate.
- →Provides oversite of the staff for activities in all areas of Cardiology Section.
- →Reviews incoming correspondence, publications, and directives, determines those that can be acted upon personally and takes appropriate action, referring other matters to the appropriate Leadership noting those matters which require immediate action.
- →Prepares appropriate responses including letters and memos for the signature of the Chief on routine non-technical matters.
- →Letters and/or memos are frequently confidential, and follow-up is done to ensure necessary actions are completed.
- →Composes and prepares correspondence, memoranda, reports, and briefing materials for issuance under their own signature or that of section leadership.
- →Maintains section calendars, including provider and fellow schedules, on-call coverage for nights, weekends, and holidays, conference room scheduling, and staff leave tracking.
- →Coordinates meetings and conferences, prepares agendas and minutes, tracks action items, and ensures timely follow-up.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Benefits
- ★Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
- ★VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service.
- ★This credited service can be used in determining the rate at which they earn annual leave.
- ★Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Personality Fit
Job ID: c7a1ebff-4bc6-4da9-8328-edfd3b7eb54b
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