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Program Support Assistant
Veterans Health Administration · Posted 54 days ago
On-site Martinsburg, WV $52K – $68K Apply by May 21, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Hospitality
Apply for this job → About the Role
This position is located at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VA Medical Center, in the Nutrition and Food Services Department (N&FS) as the Program Support Assistant to the Administrative Officer, Nutrition and Food Service. The primary purpose of this position is to provide a wide variety of administrative, clerical, and technical support to Nutrition and Food Service.
What You'll Do
- →Major Duties: Receives requests for information, advises when the information can be furnished, and provides it personally from files and records or follows up with staff to see that it is provided.
- →Performs work involving collection, compilation, and/or tracking of data and statistical information in support of the NFS program operation.
- →Organizes data into Access databases or spreadsheet formats.
- →Receives and processes documents and reports in accordance with established procedures.
- →Reviews documents and reports for completeness and enters pertinent information into an automated tracking system or creates spreadsheets/databases to track them.
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents.
- →Establishes, updates, and maintains office files and records.
- →Keeps/types meeting minutes, agendas and reports.
- →Collects, assembles and compiles data for recurring, special, and one-time administrative and/or medical records/files in accordance with regulations and procedures.
- →Establishes suspense dates as directed by the supervisor and brings to supervisor's attention those that require prompt attention to those that cannot be met by requested dates.
- →Performs database file searches.
- →Prepares, executes, and/or tracks program specific information.
- →Performs office automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database, and/or graphics.
- →Assists other users regarding selection of applications, training on a variety of standard application packages, and selection of appropriate formats and procedures each task.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 57683898-206d-41e1-bbb1-caba56c8e753
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