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Program Support Assistant
Veterans Health Administration · Posted 129 days ago
On-site Miami, FL $54K – $70K Apply by Jun 5, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Operations
Apply for this job → About the Role
This position is located at a VA medical facility in the Health Professions Education (HPE) Office and is organizationally aligned under the Associate Chief of Staff for Education, Designated Education Officer (DEO), who reports to the Chief of Staff. This position supports the DEO and HPE Manager in establishing, maintaining, and evaluating the quality of health professions training programs and the quality of care delivered by health professions trainees (HPTs) at the VA medical facility.
What You'll Do
- →This Program Support Assistant position is located at a VA medical facility in the Health Professions Education (HPE) Office (HPEO).
- →The purpose of this position is to coordinate administrative and support services to assist the HPEO in fulfilling requirements related to VHA's academic mission and program requirements of Office of Academic Affiliations (OAA) and HPE accrediting bodies.
- →Major duties include, but are not limited to: Provide technical and administrative guidance necessary to achieve efficient service operations within the VA medical facility and maintain stakeholder satisfaction.
- →Prepare and tracking documents and correspondence to coordinate actions and close action items.
- →Anticipate obstacles to operational management that are likely to interfere with the accomplishment of objectives and takes or recommends the necessary action to prevent their occurrence.
- →Provide required documents within required timeframes for position management, hiring actions, FTE requests, and performance appraisals.
- →Provide administrative orientation and training to new employees within HPEO.
- →Serve as the timekeeper for and is familiar with timekeeping codes and the process for validating and processing timecards accurately.
- →Manage and maintain electronic files and program data in SharePoint and on shared drives.
- →Provide support for HPE Office staff in data collection, data entry and financial analysis work.
- →Prepare and distributes approved agendas, prep materials, and minutes of meetings.
- →Overseeing logistics, planning, and preparation for HPEO meetings including scheduling, materials, travel and lodging arrangements, and special events.
- →Performing other duties as assigned.
- →Work Schedule: 8:00 am - 4:00pm Virtual: This is not a virtual position.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 11e2ca89-51b1-4531-a510-973a926dbed2
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