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Program Support Assistant (OA)
Veterans Health Administration · Posted 64 days ago
On-site Loma Linda, CA $53K – $69K Apply by Aug 10, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Engineering
Apply for this job → About the Role
This position is located at the Departments of Veteran Affairs in the MOVE! Program under the Nutrition and Food Services Department (N&FS). The primary purpose of this position is to provide a wide variety of administrative, clerical, and technical support to the MOVE! Program. The incumbent in this position performs work that supports patient scheduling, administrative duties and also uses office automation programs and software.
What You'll Do
- →Major duties include: Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents.
- →Establishes, updates, and maintains office files and records.
- →Keeps/types meeting minutes, agendas and reports.
- →Collects, assembles, and compiles data for recurring, special, and one-time administrative and management reports.
- →Establishes suspense dates as directed by the supervisor and brings to supervisor's attention those that require prompt attention or those that cannot be met by requested dates.
- →Performs office automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database, and/or graphics.
- →Uses word processing software to execute several office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters, reports, and memoranda; and transmitting and receiving emails Uses spreadsheet software to develop and change spreadsheets in order to graphically display data.
- →Uses patient electronic health care record to access and retrieve confidential patient information to facilitate contact and scheduling of patient appointments and consult management Schedules MOVE! appointments, prepares appointment confirmation letters, and enters appointment data.
- →Provides clerical contact support such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures, and similar information.
- →Serves as official timekeeper for the site and maintains service record cards for all employees.
- →Performs other related duties as assigned.
- →Work Schedule: Monday through Friday, 8:00am to 4:30pm.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Program Support Assistant (OA)/PD99930S Relocation/Recruitment Incentives: Not Authorized.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level. .
Personality Fit
Job ID: 44615580-eeb2-466e-a2b6-6506be0e2813
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