Job Listing
Deputy Director, Executive Secretariat
Office of the Secretary of Transportation · Posted 64 days ago
Hybrid Full-time Washington, DC $169K – $197K Apply by Aug 10, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
This position is in the U. S. Department of Transportation, Office of the Secretary, Executive Secretariat Office (S-10). Serve as the Deputy Director, Executive Secretariat and assists in overseeing the flow of information and policy recommendations to and from the Secretary, the Deputy Secretary, and other top policy officers of the Department to ensure that actions emanating from all offices are complete and reach the proper executive in a timely manner.
What You'll Do
- →The Deputy Director-Executive Secretariat: Oversees Executive Information Flow: Manages the timely routing, technical accuracy, and legal compliance of Secretarial-level correspondence and policy recommendations.
- →Serves as Principal Advisor: Advises senior leadership, modal heads, and external federal agencies on complex internal organizational relationships and directives.
- →Directs Program Compliance: Acts as the Electronic Document Management System business owner, Committee Management Officer, and NARA archiving compliance manager.
- →Exercises Full Supervisory Authority: Manages personnel operations, including performance appraisals, employee relations, and strategic human capital recruitment.
- →Resolves High-Level Discrepancies: Mediates conflicting viewpoints between departmental officials to align responses with leadership's style preferences.
- →The ideal candidate is an expert administrative leader with proven experience operating within a high-stakes, politically sensitive environment, specifically at the Cabinet or Senior Executive Service (SES) level.
- →This individual possesses a masterful understanding of executive correspondence lifecycles, information flow management, and federal archiving standards (NARA).
- →They are highly skilled at managing conflict and negotiating solutions among high-ranking departmental officials, modal heads, and Congressional offices to ensure all policy recommendations and executive products are technically accurate, legally sound, and delivered on time.
- →Additionally, the ideal candidate is a seasoned supervisor capable of leading a diverse team, closing organizational skill gaps, and strategically aligning human capital with agency goals.
- →They bring technical and programmatic expertise as a system business owner—ideally managing Electronic Document Management Systems (EDMS)—and possess direct experience overseeing the Federal Advisory Committee Act (FACA) program.
Requirements
- ✓As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance the organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓CONDITIONS OF EMPLOYMENT: SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
- ✓PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
- ✓DRUG TEST: This position has been determined to be a critical safety/security position as defined in the Department of Transportation (DOT) Order, DOT 3910.1D entitled "Drug and Alcohol-Free Departmental Workplace." Therefore, if selected for the position you will be required to submit to a pre-employment/pre-appointment drug test, you will also be subject to Random Drug Testing.
- ✓SUPERVISORY PROBATIONARY PERIOD: You must complete a one-year supervisory probationary period (unless already completed).
- ✓TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
- ✓You must be a U.S.Citizen and eligible for consideration.
- ✓You must meet specialized experience to qualify.
- ✓Required documents must be submitted by the closing date.
- ✓Submit application and resume online by 11:59 PM EST on the closing date.
Personality Fit
Job ID: 9801ee18-29cd-4e88-b9cc-b0f0fb66699a
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