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Administrative Support Assistant
Veterans Health Administration · Posted 4 days ago
On-site San Juan, PR $41K – $53K Apply by Jun 10, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Operations
Apply for this job → About the Role
The incumbent serves as the Administrative Support Assistant under the direct supervision of the Chief, Health Administration Service. The Administrative Support Assistant coordinates, monitors, and supports management and administrative operations, and serves as HAS resource and liaison with other VACHS administrative services. The position serves as the Timekeeper for the HAS, which includes San Juan Medical Center and CBOCs in Puerto Rico and US Virgin Islands.
What You'll Do
- →Duties include but are not limited to: Validate and submit biweekly timecards in VATAS for assigned T&L(s), ensuring correct tours, premium pay, and leave entries before payroll cutoff.
- →Enter and update tours of duty and schedule changes within 24 hours of supervisor approval; maintain 24/7 coverage accuracy.
- →Audit leave requests for documentation and approvals; reconcile discrepancies prior to certification.
- →Process authorized premium pay (OT/CT, night, Sunday, holiday) and maintain audit trail for all exceptions/amendments.
- →Generate and distribute timekeeping and premium pay reports; maintain electronic records per privacy and retention requirements.
- →Serve as point of contact for timekeeping guidance; provide training and job aids to staff and supervisors.
- →Maintain staffing rosters; coordinate schedule bids/rotations and publish schedules per local timelines.
- →Provide general administrative support (correspondence, filing, meeting coordination, supply requests, data entry).
- →Work Schedule: 7:30am- 4:00pm Telework: ADHOC Only Virtual: This is not a virtual position.
- →Position Description/PD#: Administrative Support Assistant/PD125570 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: c6b245ed-dd69-41a6-afa1-6e7dc1660028
Posted via USAJobs