Job Listing
Administrative Support Assistant
Veterans Health Administration · Posted 54 days ago
On-site Martinsburg, WV $58K – $75K Apply by May 21, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ Customer Success
Apply for this job → About the Role
The incumbent manages and/or assists with a variety of administrative support to the Chief of Surgery and Surgical Service at the Martinsburg VA Medical Center. As a team member of a fast-paced specialty service, emphasis is placed not only on administrative duties, but also on providing outstanding customer service to our Veterans, patients, family members and visitors. The incumbent is an integral part of the surgical team and must have excellent communication and interpersonal skills.
What You'll Do
- →Major Duties: Manages procurement requests such as equipment and contractual services.
- →This includes collecting official quotes, validating data, cost and need.
- →Oversight of annual equipment inventory.
- →Implements and monitors of the property management program, collects, analyzes and maintains property information on all equipment for the service.
- →Coordinates annual inventories with staff and ensures timely completion and submission.
- →Monitors and tracks electronic equipment/personnel requests; monitors and tracks through receipt of inventory or completion.
- →Constructs detailed spreadsheet of requests to include status, cost, location, etc.
- →Manages and follows up on Open Encounter and Pending Consult reports, tracking the data to present to Chief of Surgery and at staff meetings.
- →Tracks and collates reasons for non-compliance; presents data to supervisor with corrective suggestions.
- →Manages the preparation of service workload reports and associated financial reports by compiling necessary data, analyzing, tracking, and entering and maintaining databases and/or spreadsheets.
- →Provides oversight of resident timesheets; maintains and analyzes records on residents such as co-signature reports, appropriate level of supervision, encounters, compliance with documentation for billing, medical record reviews complications, death, peer reviews, patient complaints, incident reports, etc.
- →Develops and creates reports utilizing software such as but not limited to Excel, Access, PowerPoint and Word, that are used in presentations to senior management.
- →Manages TMS to ensure staff completes training in a timely manner, and ensures required training is scheduled and completed prior to expiration.
- →Arranges committee and staff meetings, prepares agendas, and drafts minutes.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 833b2ef5-05aa-43e7-a79c-bd4b48f8ec95
Posted via USAJobs