Job Listing
Administrative Support Assistant
Veterans Health Administration · Posted 3 days ago
On-siteSalisbury, NC$46K – $60KApply by May 28, 2026Miscellaneous Clerk And AssistantESFJESTJISFJISTJHealthcare
Apply for this job →About the Role
The Administrative Support Assistant position is located within the Diagnostic Imaging Service and assigned to the Office of the Chief, Radiology Service at the W.G Bill Heffner Veterans Health Care System, Salisbury, NC.
What You'll Do
- →The Administrative Support Assistant provides administrative, technical implementation and support for Diagnostic Imaging/Radiology Service.
- →Serves as liaison and support for all sections within the Diagnostic Imaging Service.
- →Uses radiology peer review data to compile quarterly Ongoing Professional Practice Evaluation (OPPE) and assists with submitting to the service chief for approval.
- →The Administrative Support Assistant performs a wide variety of administrative/technical support assignments, data analysis and procurement support for Radiology Service to include, but not limited to the following: Administrative Support Provides assistance in assembling data provided by Quality Management and compiling statistical reports to be presented during quarterly committee meetings.
- →Prepares meeting minutes and uses complied data for presentations.
- →Maintains paper and electronic files of minutes, reports, and updated employee files.
- →Prioritizes tasks by importance and deadlines and focuses on high- impact tasks first.
- →Inform stakeholders of priorities and timelines. perform follow-ups by checking regularly on progress to ensure tasks remain on track.
- →Maintains, reviews, and manages Imaging Service program offices, for record inventory and stored files to assure full compliance with facility Records management program quarterly.
- →Maintains Service Standard Operating Procedures/Policies, support weekly/monthly meetings, manage calendar for the Chief of Radiology Service and for Imaging Program Administrator, draft memorandums for Service requests, Quality Management and Release of Information.
- →Prepares/arrange various access requirements for each new employee prior New Employee Orientation (NEO), Personal Identify Verification (PIV), email, Picture Archiving Communication System (PACS), Power scribe.
- →Serves as primary timekeeper VA Time and Attendance System (VATAS) for all radiology staff including administrative staff for over 140 technologists, physicians, and Physician Assistant.
- →Includes overtime, compensation time, differential pay, premium pay, and corrections.
- →Tracks Family Medical Leave Act (FMLA) documentation by maintaining spreadsheets of individual balances of FMLA used/ available.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 4ef8c2ed-fec8-41c0-9f06-070968891a72
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