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SECRETARY (OFFICE AUTOMATION)
United States Space Force · Posted 4 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to: serve as the principal office assistant to the commander, performing various administrative and clerical duties in support of the organization. Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the administrative and clerical work.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
- →Gathers and summarizes information from files and documents for commander's use in responding to inquiries, recognizing which information is or is not relevant to issue at hand.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Screens incoming mail to identify what needs to be brought to the attention of the commander, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Refers telephone calls and visitors to appropriate staff or office.
- →Personally, answers substantive nontechnical requests for information which can be provided based on information from records and files or personal knowledge of the organization.
- →Maintains commander's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.
- →Schedules appointments and meetings without prior approval in accordance with commander's policies and priorities, and coordinates with the commander as necessary. : Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office.
- →Serves as liaison between commander and subordinate units.
- →Provides advice and guidance to subordinate organization's staff and clerical personnel on administrative, clerical, and procedural requirements and instructions, and assists in solving problems to which existing guidelines can be applied.
Requirements
- ✓ARE YOU USING YOUR EDUCATION TO QUALIFY?
- ✓If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.
- ✓Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment.
- ✓An accrediting institution recognized by the U.S.
- ✓Department of Education must accredit education.
- ✓Click here to check accreditation.
- ✓FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
- ✓You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
- ✓It is your responsibility to provide such evidence when applying.
Personality Fit
Job ID: ed29cae2-92aa-4151-be62-b9a4a9f54ce7
Posted via USAJobs