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SECRETARY (OFFICE AUTOMATION)
U.S. Air Forces, Europe · Posted 134 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant, performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. Performs office automation duties such as word processing in support of the administrative and clerical work.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- →Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature.
- →Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
- →Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary Performs other clerical and administrative work in support of the office/organization.
- →Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
- →Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.
Personality Fit
Job ID: ec5d6e0f-eada-4320-a714-bf822b8bbea3
Posted via USAJobs