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SECRETARY (OFFICE AUTOMATION)
U.S. Air Forces, Europe · Posted 127 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant, performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. Performs office automation duties such as word processing in support of the administrative and clerical work.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- →Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
- →Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.
- →Performs other clerical and administrative work in support of the office/organization.
- →Develops, establishes, updates,and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.Serves as liaison between the supervisor and subordinate units.
- →Provides advice and guidance to staff in subordinate organizations on administrative, clerical, and procedural requirements and instructions, and responds to fluctuating workloads by shifting clerical staff in subordinate units.
- →Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a varietyof letters, reports, memos, and other textual documents.
- →Uses advanced functions to generate tables of contents, importgraphs or databases, create glossaries, and align multiple columns.
Personality Fit
Job ID: b30f7578-81c1-48a8-9244-75bc5527a76d
Posted via USAJobs