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SECRETARY (OFFICE AUTOMATION)
U.S. Air Forces, Europe · Posted today
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to: serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. Performs office automation support using multiple automated programs and software, such as databases, spreadsheets, and graphics.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents frominformation obtained from the staff, files, and other sources.
- →Prepares and finalizes various recurring reports,determining and modifying format, content, and frequency requirements.
- →Independently composes and preparesnontechnical correspondence such as requests for information concerning the organization's mission and programs; officeprocedures; and letters of acknowledgment, commendation, or notification.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff,rerouted to other organizations/offices, or handled personally.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Based upon detailedknowledge of the organization and its programs and operations, determines appropriate action.
- →When supervisor is notavailable, determines whether important business and high ranking calls and visitors should be referred to another staffmember or delayed until supervisor is available, taking telephone messages or making later appointments as appropriate.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members, andmaintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and currentissues, and coordinates with the supervisor as necessary.
- →Based on information provided by supervisor concerning thepurpose of meetings and/or conferences and people to attend, makes necessary arrangements such as location, time,contacting participants, and ensuring all required materials and services are provided.
- →Performs other clerical and administrative work in support of the office/organization.
- →Develops, establishes, updates,and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.Serves as liaison between the supervisor and subordinate units.
- →Uses multiple office automation software with varied functions to produce a wide range of documents that oftenrequire complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, andupdating or revising existing databases or spreadsheets.
Personality Fit
Job ID: 7e4e5245-07ce-41b4-aee9-ebd15d18a33a
Posted via USAJobs