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Secretary (Office Automation) - Executive Secretary
Veterans Health Administration · Posted today
About the Role
This position is located at the Central Iowa VA Medical Center (VAMC) in the Executive Office. The primary purpose of the position is to function as the primary secretary to the Medical Center Director (MCD). This position aids other members of the Executive Management Team as needed.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties may include, but are not limited to the following: Manages calendar for the MCD, including scheduling, prioritizing, rescheduling, declining appointments, and arranging representation when necessary.
- →Screens calls and visitors to the Executive Office, determining appropriate handling or referral, and ensures follow up is completed.
- →Maintains daily suspense tracking and ensures timely completion of reports and required submissions.
- →Coordinates travel arrangements for MCD, including reservations, itineraries, registrations, funding paperwork, and completing Concur travel actions.
- →Provides administrative and program support for councils, committees, and other assigned agency programs, including data collection, compilation, research, and tracking.
- →Coordinates with various services and service lines to secure required information and ensure action items are completed.
- →Briefs the MCD and other leaders in preparation for meetings.
- →Arranges meeting spaces, initiates meeting requests, and manages meeting logistics and administrative details.
- →Independently drafts routine and unique correspondence, including memoranda, directives, reports, and time sensitive VISN submissions.
- →Processes all incoming and outgoing correspondence, ensuring correct grammar, formatting, attachments, and consistency with leadership direction.
- →Screens incoming written materials and determines which items can be addressed independently.
- →Performs other related duties as assigned.
- →Work Schedule: Monday - Friday 7:30am - 4:00pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Telework: This position may be authorized for Ad-hoc telework only.
- →Telework eligibility will be discussed during the interview process.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is sedentary.
- ✓Typically, the employee sits comfortably to do the work.
- ✓However, there may be some walking, standing, bending, carrying light items, such as papers, books, small parts, or driving an automobile.
- ✓No special physical demands are required to perform the work.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Personality Fit
Job ID: 067ac1e9-cec0-4d62-b14b-2116e9bd7a4e
Posted via USAJobs