Job Listing
SECRETARY (OFFICE AUTOMATION)
Air Force Global Strike Command · Posted 6 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of the organization. Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the administrative and clerical work.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
- →Composes and signs correspondence of a nontechnical nature in the supervisor's name or in own name as secretary.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
- →Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.
- →Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.
- →Performs other administrative and clerical work in support of the office/organization.
- →Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office.
- →Serves as liaison between supervisor and subordinate units.
- →Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.
Requirements
- ✓ARE YOU USING YOUR EDUCATION TO QUALIFY?
- ✓If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.
- ✓Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment.
- ✓An accrediting institution recognized by the U.S.
- ✓Department of Education must accredit education.
- ✓Click here to check accreditation.
- ✓FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
- ✓You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
- ✓It is your responsibility to provide such evidence when applying.
Personality Fit
Job ID: 46ac53d7-a0a2-4087-a09a-bc775782c72c
Posted via USAJobs