Job Listing
SECRETARY (OFFICE AUTOMATION)
Air Force Global Strike Command · Posted 31 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. Performs office automation support using multiple automated programs and software, such as databases, spreadsheets, and graphics.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- →Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Based upon detailed knowledge of the organization and its programs and operations, determines appropriate action.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
- →Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.
- →Performs other clerical and administrative work in support of the office/organization.
- →Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
- →Serves as liaison between the supervisor and subordinate units.
- →Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.
Personality Fit
Job ID: 2f5cb7a9-7d33-4afe-98ae-f7bda677147d
Posted via USAJobs