Job Listing
Secretary (OA)
Veterans Health Administration · Posted 3 days ago
About the Role
Welcome to the Hampton VA. The primary purpose of the position is to function as principal secretarial/office management support, performing a variety of secretarial, administrative, and coordination duties which are auxiliary to and support the work of the Medical Center Director and executive staff, and as such isthe principal administrative professional of the organization operating independently of any other such position in the organization.
What You'll Do
- →Major Duties Receives, schedules, refers, and contacts members of the staff, agency, and people outside the agency ranging from other government agencies to the general public.
- →Personal contacts include officials, representatives, stakeholders, patients and their families.
- →In many instances exact purpose of contact may be unclear.
- →Responds to administrative problems brought to the supervisor's attention by members of the staff or management officials within or outside the agency.
- →Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the supervisor.
- →Notifies the appropriate subordinate management official of the need for information or recommendation, and either prepares the response or follows up to ensure a timely response by others.
- →The position involves the performance of non-supervisory office automation work, which requires a strong knowledge of general office automation software and is typically performed using a personal computer.
- →Coordinates orientation of all new secretarial and program clerical support staff to ensure the administrative and clerical practices and procedures used throughout the facility is consistent with agency policy and the Executive Office procedures.
- →As principal administrative professional, the incumbent is responsible for conducting annual refresher training for facility secretarial and clerical support staff.
- →Work Schedule: 8:00am to 4:30am Monday - Friday Telework: This position may be authorized for Ad-hoc telework.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary (OA)/PD021610 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: f5ba601a-9826-44cd-a519-84876c65cd43
Posted via USAJobs