Job Listing
Secretary (OA)
Veterans Health Administration · Posted 45 days ago
About the Role
The primary purpose of the position is to function as the primary secretary to the Medical Center Director (MCD). This position aids other members of the Executive Management Team as needed.
What You'll Do
- →Duties include, but may not be limited to the following: Administration (35%) Manages calendar for the MCD, including scheduling, prioritizing, rescheduling, declining appointments, and arranging representation when necessary.
- →Screens calls and visitors to the Executive Office, determining appropriate handling or referral, and ensures follow up is completed.
- →Maintains daily suspense tracking and ensures timely completion of reports and required submissions.
- →Coordinates travel arrangements for MCD, including reservations, itineraries, registrations, funding paperwork, and completing Concur travel actions.
- →Evaluates and prioritizes information requests during leadership absences and provides briefings upon return.
- →Advises service/service line secretaries on administrative procedures and provides technical training to new support staff.
- →Initiates, tracks, and maintains performance plans, proficiencies, and competency assessments; monitors deadlines for issuance and closeout.
- →Maintains time and attendance for assigned staff; provides backup timekeeping coverage across the Executive Office.
- →Provides cross-coverage for other Executive Office administrative staff.
- →Uses office automation tools (VistA, MS Word, Excel, Outlook) and protects sensitive information per privacy and security requirements.
- →Program Coordination (35%) Provides administrative and program support for councils, committees, and other assigned agency programs, including data collection, compilation, research, and tracking.
- →Coordinates with various services and service lines to secure required information and ensure action items are completed.
- →Briefs the MCD and other leaders in preparation for meetings.
- →Arranges meeting spaces, initiates meeting requests, and manages meeting logistics and administrative details.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at the GS-08 grade level.
Personality Fit
Job ID: bc506423-00c0-43bc-842b-2afacaef67b5
Posted via USAJobs