Job Listing
Secretary (OA)
Veterans Health Administration · Posted 53 days ago
About the Role
Serve as the personal secretary to the Associate/Deputy Director, for Bay Pines VA Healthcare System. Serve as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of that individual Therefore, there is typically no more than one secretary role possible in each organizational unit.
What You'll Do
- →Duties consist of the following, but are not limited to: Receives telephone calls and visitors from VA headquarters; VISN, members of Congress or Congressional staff members; executives in private enterprise, contractors, VA employees, union representatives, etc.
- →Personally handles many matters, including complaints that employees or patients feel warrant the supervisor's attention.
- →Give out administrative and technical information to callers upon determination of their right to receive it.
- →Assigns items to the appropriate personnel or organization for action/response.
- →Provides administrative assistance to and coordinates with tasked parties to assemble appropriate responses.
- →Maintains supervisor's calendar of events, reminding him/her of appointments, furnishing briefs of subject matter and/or purpose of meeting.
- →Makes appointments for the supervisor and having complete authority for commitments of time.
- →Forecasts potential requirements, resolves problems and plans exhibiting conflicting elements and projects time for recurring requirements to ensure maximum time management.
- →Makes all necessary arrangements for travel, arranging schedule of visits, making transportation and hotel reservations, notifying organizations and officials to be visited, keeping in touch with supervisor enroute, writing thank you letters after return as needed, and submitting travel vouchers and reports.
- →Serves as buffer and acts as liaison between Service Chiefs , staff and the senior executive team member for the assigned Directorate by providing accurate, timely advice on procedures, reports, requirements, and other matters necessary to implement the policies, directives, and instructions.
- →Provides advice and recommendations to the orchestration of events and activities.
- →Coordinates on Action Items and various responses to higher levels.
- →Creates, processes and/or tracks personnel actions as assigned.
- →Serve as a time-keeper or back-up timekeeper for the Directorate and/or assist other Directorates as needed.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: b140784b-968d-4cae-9534-b81a461645f4
Posted via USAJobs