Job Listing
Secretary (OA)
Veterans Health Administration · Posted today
About the Role
The Secretary (OA) serves as the personal secretary to the Associate Director or Chief of Staff, assigned in the Executive Director's office for a VA Medical Center. They will serve as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of that individual.
What You'll Do
- →The duties require a knowledge of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skill in a way that increases the effectiveness of others.
- →The Secretary (OA) carries out and coordinates all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.
- →They may also provide clerical and administrative support to other members of the executive leadership team when needed.
- →Duties include but are not limited to: Manages the executive team member's email inbox.
- →Maintains supervisor's calendar of events.
- →Receiving telephone calls and visitors, handles complains, determine nature of call or business of visitors.
- →Composes correspondence.
- →Assigns items to the appropriate personnel/organization for action/response.
- →Establishes internal suspense items and maintains log of open taskers to manage the process to meet suspense dates.
- →Replies to taskers requiring responses.
- →Makes necessary arrangements for travel, arranging schedule of visits, making transportation and hotel reservations.
- →Creates, processes and/or tracks personnel actions as assigned.
- →Arranges meetings and conferences including space, time, attendees, agenda, and background material.
- →Attends various meetings, takes notes, briefings, and prepares meeting minutes.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: a4e5b125-32ae-4f19-9c85-2a0a4dbb808d
Posted via USAJobs