Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
The Central Texas Health Care System is recruiting for a highly qualified Secretary for the Austin VA clinic administrative office located in Austin, Texas. The position is the principal clerical and administrative support position in the office, operating independently of any other such position in the office. The primary purpose of this position is to compose correspondents on other subjects as outlined in regulations and procedures or specifically requested by the supervisor.
What You'll Do
- →Major duties include, but not limited to: Assists in the accomplishment of administrative duties, assist in solving non-technical problems in areas of responsibility.
- →Serves as a liaison between supervisor, office staff and other organizations.
- →Primary areas of responsibility include but are not limited to: assisting in preparation and justification for personnel actions, timekeeper, training, coordinator, procurement of office materials, travel, special meetings/preparation, assist with vouchers, data gathering and property accountability.
- →Receives telephone calls and visitors, discreetly screening nature of call to determine that tat should be referred to the supervisor or can be diverted to other contacts.
- →Transcribes dictation involving both technical and non-technical terminology, of correspondence, reports etc. from telephone conversations, formal and informal meetings/conferences, or from one or more individuals.
- →Receives and reviews all incoming mail for the office.
- →Determines which items should be brought to the attention of the supervisor as opposed to those that should be sent directly to other appropriate staff members for action.
- →Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to be aware of new, revised, or amended procedures in order to be aware of new , revised, or amended procedures for such matters as preparation and processing of corresponding, engineering reports, and forms, filling, mail procedures, preparation for vouchers and security procedures.
- →Responsible for proper spelling, grammar, format, format and arrangement of material related to typing work, the dispatching of correspondence, and the accuracy of cited references.
- →Types in final form written materials and/or voice recordings, variety of material such as letters, reports, tabulated data, memoranda, etc.
- →Arranges the material in various formats, assembles the material in proper order and uses files and other references to check information such as citations, dates, and data.
- →Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: Situational (Ad Hoc) telework, with supervisory approval on an occasional, non-routine basis.
- →Position Description/PD#: Secretary (OA)/PD08560O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 845bdfbf-a2c6-499a-ac58-eab7995c82f4
Posted via USAJobs