Job Listing
Secretary (OA)- Nursing
Veterans Health Administration · Posted today
About the Role
The incumbent serves as the Secretary for the Associate Director (Patient Care Services (PCS), and works at a two-divisional teaching hospital affiliated with the University of Kentucky Medical Center at the U.S. Department of Veterans Affairs Medical Center, Lexington KY. The Secretary (OA) provides secretarial and administrative assistance to the Associate Director (PCS), which may include assignments from the Medical Center Director, Assistant Director, and VISN management.
What You'll Do
- →The incumbent becomes a member of high level secretaries assigned to the Associate Director, Associate Director Patient Care Services, Chief of Staff; and Director's offices.
- →The Secretary (OA) actively participates in the management of the Associate Director and Assistant Director Offices by performing various technical and administrative duties.
- →The core duties of this position include but are not limited to: Reviews all outgoing correspondence requiring signature to assure completeness, indicated clearances, adequacy and conformance to policy, views, tone and grammatical corrections.
- →Tracks budget and projects, and managing files.
- →Performs administrative work, which includes management of the office schedule and day-to-day plan.
- →Uses computers to create and manage reports and spreadsheet.
- →Utilizes excel spreadsheets, PowerPoint, and other computer software to capture pertinent data necessary for data tracking to monitor program growth.
- →Uses problem solving, organizing documents to ensure compliance of the VA privacy policy.
- →Coordinates communications for staff and patients/families; coordinates meetings and administrative reporting requirements.
- →Maintains a calendar of required reports and insures proper completion.
- →Alerts appropriate staff officials on new, updated an/or changes in policies and procedures providing recommendations, assigning action as appropriate and following up on procedural materials to ensure a timely response.
- →Meets the needs of customers, consistently communicates and treats customers in a courteous, tactful, and respectful manner.
- →Provides consistent information according to established policies and procedures.
- →Handles conflict and problems in dealing with the customer constructively.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 18a84948-dbc4-4ec3-a7c5-9835b2674011
Posted via USAJobs