Job Listing
Secretary (OA) - (Imaging Radiology Service)
Veterans Health Administration · Posted 3 days ago
About the Role
The Secretary (GS-06) serves as the primary administrative support for the Chief of Imaging Service. The role functions as the central liaison between the Service Chief and a large medical staff, including radiologists, technologist, and administrative supervisors.
What You'll Do
- →Primary Responsibilities Administrative Coordination: Manages the Chief's calendar, schedules appointments, and handles all incoming communications.
- →The incumbent is responsible for drafting correspondence, preparing meeting minutes, and coordinating travel vouchers and training requests.
- →Personnel & Timekeeping: Serves as the primary timekeeper for employees.
- →This includes managing staff clearances, tracking annual performance appraisals, and assisting with various HR-related actions.
- →Data & Record Management: Acts as the Records Liaison, maintaining service files and ensuring proper disposal of inactive records.
- →The role involves researching and summarizing data to create administrative reports and utilizing VA-specific databases (VISTA/IFCAP).
- →Service Support: Provides procurement backup for the Fiscal Clerk and maintains emergency callback lists for disaster preparedness (e.g, hurricane response).Required Qualifications Technical Proficiency: A typing speed of at least 40 WPM and mastery of Microsoft Office.
- →Specialized Knowledge: Familiarity with medical terminology relevant to Radiology and Imaging, as well as VA regulations regarding personnel and records management.
- →Professionalism: Strong communication skills to interact effectively with hospital leadership, veterans, and external stakeholders.
- →Work Schedule: 8:00am -4:30pm, Monday - Friday Telework: Ad-hoc Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary (OA) - (Imaging Radiology Service)/PD013230 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment.
- ✓Applicants who refuse to be tested will be denied employment with VA.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Personality Fit
Job ID: 77549cf3-4ed7-42b0-822e-c8d925c910de
Posted via USAJobs