Job Listing
Secretary (OA) - Dental Service
Veterans Health Administration · Posted 52 days ago
About the Role
The Primary Purpose of the Position is: To serve as the principal office assistant to the Chief, Dental Service and members of Dental Service administrative team performing various administrative and clerical support duties; serve as the Automated Data Processing Application Coordinator (ADPAC) monitoring overall computer application operation and status, and providing local user support, training and general guidance. AMERICA'S VETERANS NEED YOU!
What You'll Do
- →Major duties include but are not limited to: Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- →Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
- →Independently composes and prepares nontechnical correspondence such as requests for information concerning Dental Service mission and programs; office procedures; and letters of acknowledgment, commendation, or notification.
- →Prepares and coordinates Dental Service memoranda and policy.
- →Attends Dental Service staff meetings and other committee/workgroup meetings as required.
- →Prepares and distributes agenda, takes notes and prepares minutes.
- →Prepares performance evaluations and correspondence to the union.
- →Anticipates need for information, gathers and summarizes information from files, and systematically prepares material so that it is immediately available for supervisor's needs.
- →Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
- →Coordinates/forwards correspondence to appropriate office updating the tracking system and suspense files as required.
- →Receives, reviews, and processes mail and correspondence for the Chief and the administrative team (includes, the Assistant Chief, Dental Service, Administrative Officer, Dental Residency Coordinator).
- →Screens incoming mail to identify what needs to be brought to the attention of the Chief or other supervisors; referred to another Dental Service employee or site of care; rerouted to other Service(s)/offices for response or handles personally.
- →Maintains Supervisor's calendar and schedules appointments and meetings based on knowledge of workload and issues of importance and schedules meetings and/or conferences including those involving staff from outside Dental Service.
- →Independently notes and follows up on commitments made at meeting and conferences by staff members.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Benefits
- ★Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.
- ★You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.).
- ★If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation.
- ★Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form.
- ★Documentation is required to award preference.
- ★For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.
- ★Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Personality Fit
Job ID: 9ce532a8-c08f-4fce-8ad7-191a9e58d10b
Posted via USAJobs