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Program Support Assistant
Veterans Health Administration · Posted 8 days ago
Hybrid Fort Harrison, MT $50K – $66K Apply by Jun 19, 2026 Miscellaneous Clerk And Assistant ISFJISTJ OperationsTransportation
Apply for this job → About the Role
This position is located within the Health Administration Service at the Montana VA Health Care System, and provides primary administrative and operational support for Fleet and GSA Vehicle management while also contributing to general Logistics functions, including supply distribution, equipment management, and stockroom operations across all assigned facilities.
What You'll Do
- →Duties include, but are not limited to: Coordinates the safe operation, scheduling, and maintenance of all assigned vehicles and equipment.
- →Ensures maintenance records are current and accurate for all vehicles and equipment in the fleet inventory.
- →Processes fleet travel requests and vehicle scheduling in response to customer service requirements.
- →Serves as liaison to internal customers to ensure transportation needs are identified and met in a timely manner.
- →Prepares and submits monthly, quarterly, and annual vehicle cost and utilization reports to Fleet Manager and Logistics leadership.
- →Performs supply distribution (EX) activities, including delivery of supplies, materials, and equipment to wards, clinics, operating rooms, secondary storage locations, and other facility areas.
- →Supports Non-EX (NX) supply technician functions, including equipment turn-in processing, excess equipment activities, and Equipment Inventory List (EIL) assistance.
- →Performs bar-coding, scanning, receiving, storing, and distribution of medical, surgical, and administrative supplies using automated inventory systems such as the Generic Inventory Package (GIP).
- →Manages the Fleet Manager's calendar, including scheduling meetings and appointments, coordinating conference room reservations, sending calendar invites, and developing meeting agendas as assigned.
- →Attends meetings of appropriate boards and committees as delegated by the Fleet Manager; takes meeting minutes, collects applicable information, follows up on action items, and updates agenda items for future meetings as necessary.
- →Communicates program-related matters and assists in updating and developing policies, procedures, and standard operating procedures.
- →Attains and maintains required computer skills including Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and VA-specific systems such as VISTA.
- →Supports data collection, compilation, and tracking activities in support of fleet and logistics program operations.
- →Work Schedule: Monday-Friday, 7:30am-4:00pm Telework: This position may be authorized for ad hoc telework.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work requires standing and walking during a significant portion of the workday, and frequent reaching, bending, and lifting of supply packages (occasionally weighing as much as 50 pounds).
- ✓Work requires pushing loaded carts of medical supplies (weighing in excess of 100 pounds).
- ✓With proper assistance, moves heavier items weighing over 40 pounds.
- ✓The work may also include time outside in main outbuildings and around vehicles the program area oversees.
- ✓Occasional driving is required in support of fleet and supply delivery operations.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Personality Fit
Job ID: 47d7f3dd-f045-4b21-a9c1-a6b4cfd45284
Posted via USAJobs