Job Listing
OFFICE AUTOMATION ASSISTANT
Air Mobility Command · Posted today
On-site MacDill AFB, FL $41K – $53K Apply by Jul 6, 2026 Office Automation Clerical And Assistance ENTJENTPINTJINTP Engineering
Apply for this job → About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is: To use multiple office automation software with varied functions to produce a wide range of documents to provide miscellaneous clerical support.
What You'll Do
- →Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc.
- →Specific assignments require a varying number and sequence of steps and use of different functions from one assignment to another.
- →Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters and lengthy reports; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations.
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents.
- →Composes nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification.
- →Consolidates and finalizes information from system and files for various reports in accordance with established reporting procedures.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Screens incoming mail and electronic messages to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Using automated schedulers or calendars, establishes suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict.
- →Receives telephone calls and greets visitors.
- →Ascertains the nature of the calls or visits.
- →Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
- →Personally answers nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files or from knowledge of the organization.
- →Provides follow-up on requests for information.
Requirements
- ✓IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.
- ✓Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment.
- ✓An accrediting institution recognized by the U.S.
- ✓Department of Education must accredit education.
- ✓Click here to check accreditation.
- ✓FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
- ✓You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
- ✓It is your responsibility to provide such evidence when applying.
Personality Fit
Job ID: 8f429b3d-83e4-47d7-a578-f591cb0ae02b
Posted via USAJobs