Job Listing
Health System Specialist
Veterans Health Administration · Posted 2 days ago
On-siteWashington, DC$85K – $111KApply by May 21, 2026Health System SpecialistENTJESTJINTJISTJOperationsHealthcare
Apply for this job →About the Role
The primary responsibilities of the Health System Specialist are to provide direct administrative and operational support to the Assistant Director overseeing Community Based Outpatient Clinic (CBOC) Operations, Emergency Management, Facility Leases, Privacy/FOIA, with dotted line support to OI&T at the VA Washington DC Healthcare System.
What You'll Do
- →Major Duties: Performing comprehensive administrative and operational support functions for the Assistant Director responsible for CBOC operations, Emergency Management, Facility Leases, Privacy/FOIA, and dotted line coordination with OI&T.
- →Developing, monitoring, and maintaining integrated administrative systems for all services within the assistant director office within the healthcare system.
- →Serving as the primary liaison between CBOC clinical and administrative staff, ensuring consistent implementation of policies, procedures, and operational standards across all satellite facilities.
- →Coordinating special initiatives and system-wide improvements affecting CBOC operations, including patient flow optimization, appointment scheduling system enhancements, and quality improvement projects.
- →Participating in on-site visits to CBOCs to assess operational effectiveness, identify challenges, and facilitate problem resolution.
- →Tracking and monitoring compliance with emergency management training requirements, ensures completion of required certifications, and maintains records of exercises and drills.
- →Preparing status reports on emergency preparedness activities for senior leadership and regulatory agencies.
- →Ensuring effective management of all leased properties, housing CBOCs, and administrative functions.
- →Coordinating VA Real Property and Facilities Management, Legal Counsel, and Finance departments to track lease expiration dates, renewal deadlines, and renegotiation timelines.
- →Alerting senior management to potential lease violations, maintenance issues, or disputes requiring management attention and coordinates responses to landlord requests, repair needs, and facility modifications.
- →Serving as the primary point of contact for landlords, property managers, and real estate consultants regarding operational, maintenance, and administrative matters affecting leased facilities and escalates significant issues to the Assistant Director and senior Real Property leadership as appropriate.
- →Supporting development and maintenance of local processes and tools for privacy incident tracking, mitigation follow-up, and compliance monitoring, in collaboration with the facility Privacy Officer and Information Security Officer.
- →Providing dotted line coordination with OI&T to support planning and implementation of information technology and telecommunications capabilities for CBOCs, leased facilities, and related operational initiatives.
- →Developing detailed studies examining efficiency, effectiveness, compliance, and resource utilization, and resulting recommendations support strategic decisions regarding facility expansion, service realignment, or operational restructuring.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
Personality Fit
Job ID: fb0efad9-e344-4fed-98ea-0724048cebae
Posted via USAJobs