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Administrative Support Assistant
U.S. Army Corps of Engineers · Posted 51 days ago
Hybrid Portland, OR $39K – $64K Apply by Aug 25, 2026 Miscellaneous Clerk And Assistant ISFJISTJ OperationsCustomer SuccessTrades
Apply for this job → About the Role
About the Position: Serves as an Administrative Support Assistant. This is a highly structured administrative position that provides support and customer service to our Engineering & Construction Division personnel. Duties include assisting with timekeeping and travel operations, property accountability, reimbursements, correspondence, procurement, and more.
What You'll Do
- →Screen, route, and distribute incoming correspondence; manage a formal suspense and tracking system to ensure timely responses; and draft replies to routine, non-technical, and administrative inquiries on own initiative.
- →Prepare monthly administrative reports and presentations using databases, spreadsheets, and graphics software; automate reporting methods; and requisition office supplies and IT equipment using a government purchase card (GPC) protocol.
- →Coordinate with the Sub-Hand Receipt Holder to track, survey, and account for all nonexpendable property; update the master property book database; and maintain the organization's Document Control Register.
- →Provide travel policy guidance to staff and prepare all official travel requests, vouchers, and associated mission-travel documentation.
- →Act as the primary timekeeper utilizing the Corps of Engineers automated timekeeping system; manage and audit comprehensive time and leave records, including overtime, payroll corrections, leave without pay, and family leave programs.
- →Serve as the organization's Training Coordinator; administer annual training surveys; assist personnel with Individual Development Plans (IDPs); and coordinate specialized technical training courses with civilian personnel and instructors.
Requirements
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: ff6d13fd-45cd-443b-aae4-aae901fb2968
Posted via USAJobs