Job Listing
Program Assistant
Veterans Health Administration · Posted 112 days ago
Hybrid San Antonio, TX $51K – $67K Apply by Jun 22, 2026 Management And Program Clerical And Assistance ENFJENFPENTPESFP MarketingOperations
Apply for this job → About the Role
The Program Assistant supports program operations by tracking referrals, action items, assignments, and deadlines; coordinating with stakeholders and subject matter experts; preparing reports, briefings, correspondence, and presentations; managing data and tracking systems; reviewing policies and communications for compliance impact; and recommending workflow improvements to resolve administrative and operational issues while strengthening communication, compliance, program follow-through.
What You'll Do
- →Develop and implement methods to track referral and integrated neurology action items.
- →Manage and maintain internal and external action item tracking systems.
- →Monitor deadlines and provide status reports to leadership.
- →Coordinate with stakeholders to ensure timely completion of assignments and actions.
- →Prepare reports, briefing materials, correspondence, and presentations for leadership Prepare reports, briefing materials, correspondence, and presentations for leadership Review incoming assignments and identify appropriate subject matter experts.
- →Coordinate meetings, committees, conferences, and special program activities.
- →Analyze administrative processes and recommend workflow improvements.
- →Develop solutions to administrative and operational issues affecting program operations.
- →Review communications, policies, and program issues for compliance and operational impact.
- →Develop recommendations to ensure compliance with new or amended policies.
- →Work Schedule: Monday - Friday, 7:30am to 4:00pm Telework: This position may be authorized for ad-hoc only telework.
- →Telework eligibility will be discussed during the interview process.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Program Assistant/PD671-3531-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Pre-Employment/Post-Employment Physical Examination: May be required, depending on the needs of the organization Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
Personality Fit
Job ID: ebdaa82e-c077-4f60-873b-185eb2262560
Posted via USAJobs