Executive Assistant

Executive Assistant to Founder | AI Scale-Up | Remote (London) with travel

I’m working with an ambitious AI scale-up that is approaching an exciting stage of growth as they move towards Series A. They are looking for an experienced Executive Assistant to work directly with the Founder and CEO, becoming a trusted extension of her and helping bring structure, organisation and efficiency to a fast-paced environment.

This is a unique opportunity for someone who enjoys working closely with a founder, managing competing priorities and playing a key role in helping scale a growing technology company.

This is not a traditional EA role focused purely on administration. You will play a key role in helping the Founder operate effectively day-to-day, managing communications, relationships and priorities across investors, customers, partners and the wider team.

The role:

• Take ownership of the Founder’s busy inbox, prioritising communications, drafting responses and ensuring important conversations are followed up
• Manage communications on behalf of the Founder with investors, prospective investors, angels, customers, startup programmes, partners and external stakeholders
• Build trusted relationships and ensure all interactions reflect the professionalism of the business
• Manage and organise a complex diary, ensuring the Founder’s time is prioritised effectively
• Prepare meeting agendas, briefing notes, presentations and supporting materials ahead of important conversations
• Support investor meetings, customer meetings, events and speaking engagements through preparation and coordination
• Coordinate travel, accommodation and logistics, including international travel alongside the Founder when required
• Track actions, deadlines and follow-ups to ensure key priorities are delivered
• Work closely with teams across product, engineering and marketing to coordinate information and create polished executive materials
• Support company-wide meetings, leadership activities and strategic events as the business continues to grow

About you:

• Previous experience as an Executive Assistant supporting a Founder, CEO or senior executive in a fast-paced environment
• Strong written communication skills, with the confidence to draft messages and communicate on behalf of a senior leader
• Excellent organisational skills with the ability to manage multiple competing priorities
• Proactive and naturally solutions-focused, someone who anticipates what needs to happen rather than waiting for instructions
• Comfortable handling confidential information with discretion and professionalism
• Strong relationship-building skills with the ability to communicate confidently with senior stakeholders
• Experience working in a start-up, scale-up or high-growth environment would be highly beneficial, but industry background is open

The ideal person will be:

• Calm, organised and adaptable in a changing environment
• Comfortable working closely with a founder and gaining exposure across different areas of the business
• Confident acting as a trusted representative of the Founder
• Someone who enjoys variety, ownership and working at pace
• A self-starter who thrives in an entrepreneurial environment

Location & travel:

• This is a remote-based role, offering flexibility around location. The successful candidate will need to be comfortable travelling internationally with the Founder when required, supporting meetings, events and speaking engagements.
• The Founder has global travel planned over the coming months, so this role would suit someone who enjoys a fast-moving startup environment and the opportunity to be closely involved in the growth of the business.

Why this opportunity?

• You’ll work directly with the Founder of a fast-growing AI company at a pivotal point in its journey, gaining exposure across investors, customers, partnerships, events and company building.
• This is an opportunity to have a genuine impact, helping shape how a scaling technology business operates while becoming a key person the Founder relies on every day.

If this sounds like you please apply direct or send your CV to zoe.hinkinson@propellondon.com