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Administrative Support Assistant, Fleet and Family Support Center
Commander, Navy Installations Command · Posted 126 days ago
Hybrid Oak Harbor, WA $51K – $60K Apply by Jun 9, 2026 Office Automation Clerical And Assistance ESFPESTPISTJISTP Transportation
Apply for this job → About the Role
Serve as an FFSC Administrative Support Assistant within CNIC, Fleet and Family Readiness Department (N9), Family Readiness Division (N91), Fleet and Family Support Program (FFSP). The primary purpose of this position is to provide a wide range of administrative and program support and assistance that is in direct support of the Fleet & Family Support Center Site Director. Additionally, the incumbent performs a variety of other administrative/office automation duties in support of the Program.
What You'll Do
- →General Office Administrative Support (50%) Provides support through a wide array of assignments to include general front office administrative services in direct support of all programs that fall under the Fleet and Family Support Centers (FFSC).
- →Interacts with other service programs to ensure receipt of referral and documents; works with the Freedom of Information Act Office (FOIA) regarding requests for records and researching information in the record(s).
- →Maintains the necessary documents, records, files and referral information, and similar program work.
- →Provides information and referral services regarding the program services, requirements, and procedures as well as local community resources.
- →Assists clients in the use of office equipment and ensures proper maintenance of equipment.
- →Receives visitors and telephone calls to the office, determines the nature of requests and directs visitors and/or callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved.
- →Receives/manages requests for appointments with the supervisor/program site manager, as needed.
- →Schedules appointments and arranges for time, participants, and location of meetings and assembling background material in accordance with instructions from the supervisor for a variety of meetings.
- →Records, types, and distributes minutes from these meetings.
- →The employee uses the full range of functions, including advanced processes of one or more word processing software and/or desktop publishing applications to produce a variety of documents.
- →Office Management (50%) Reviews, revises, and maintains FFSP local standard operating procedures (SOPs) for grammar, punctuation, and administrative content.
- →Establishes and maintains subject matter files and records that relate to the programs of the FFSP.
- →Sets up and maintains logs showing the status of actions and correspondence, both internally and externally to the program.
- →Ensures files include all required documents that are properly signed.
Requirements
- ✓No educational requirement.
Personality Fit
Job ID: feec0eea-ec42-498f-9f63-7124801a08da
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