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Administrative Assistant
Commander, Navy Installations Command · Posted 14 days ago
Hybrid Keyport, WA $24 – $27.5/hr Apply by Sep 30, 2026 Miscellaneous Clerk And Assistant ESFJISFJ OperationsEducation
Apply for this job → About the Role
The Administrative Assistant serves as the principal office support to a Regional Program Manager/Director performing administrative duties in support of the work of a multi-faceted organization, where there is a system of internal procedures and administrative controls. The immediate supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which places significant demands on the Administrative Assistant position. N94 CNRNW
What You'll Do
- →MAJOR DUTIES Prepares correspondence, reports, and other documents, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others.
- →Returns material needing correction to the originator when necessary.
- →Maintains tickler system.
- →Screens and priorities correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses.
- →Ensures that correspondence is properly routed in a timely manner.
- →Ensures that requirements for handling sensitive and/or classified material are accurately followed, where applicable.
- →Schedules meetings, appointments, and conferences in accordance with instructions from supervisor.
- →Prepares and distributes agenda and takes notes when directed.
- →Sets up conference calls, staff functions, video conferencing and functions as the point of contact for conference calls using the bridge.
- →Maintains supervisor's calendar and verifies schedule of others to minimize conflicts when scheduling meetings or conferences.
- →Provides reminders of scheduled events and contacts other personnel to attend meetings in lieu of supervisor, when necessary.
- →Receives visitors and phone calls.
- →Accurately determines nature of request and refers callers or visitors to appropriate staff.
- →Personally answers routine questions in a timely and accurate manner and provides accurate information when routine procedural matters are involved.
Personality Fit
Job ID: abdecd7d-a7df-4f99-b734-714c3db6dd2e
Posted via USAJobs