Job Listing
ADMINISTRATIVE ASSISTANT
Army National Guard Units · Posted 61 days ago
About the Role
This job opportunity is for an ADMINISTRATIVE ASSISTANT, position description D2961000, within the J1 HRO of the New Jersey National Guard. This vacancy announcement is a Title 32, Excepted Service position. CAT 3: ALL T32 NEW JERSEY ARMY NATIONAL GUARD MEMBERS
What You'll Do
- →As an ADMINISTRATIVE ASSISTANT, GS-0303-7, you will: Maintains the appointment schedule for the HRO and the DHRO.
- →Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance.
- →Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings.
- →Reschedules appointments when it is apparent that they cannot meet previous schedules.
- →Attends meetings when required to maintain notes.
- →Prepares required slides for meetings.
- →Receives visitors and telephone calls for the HRO.
- →Assists in the development of policy letters.
- →Coordinates draft policy with other staff directorates prior to submission for final review and approval.
- →Maintains personal contact with HRO employees, functional managers (Army and Air), NGB personnel, and State personnel to discuss administrative requirements and services.
- →Provides technical advice and guidance and recommends methods and procedures where necessary.
- →Advises other administrative personnel of latest HRO directives regarding administrative procedures.
- →Reviews incoming correspondence, publications, regulations, and directives.
- →Prepares and/or reviews outgoing correspondence from the office of the HRO or subordinate branches for grammar, construction, proper format, attachments, continuity of text, policy and procedural adherence, and compliance with the HRO viewpoint.
Requirements
- ✓Employment ends unless certified in writing that it advances the agencies interest.
- ✓(Guidance established by NJ HRO-J1) There are no education requirements for this vacancy announcement
Personality Fit
Job ID: 7548968c-25af-4aec-8dd2-2c74b6d3bf3f
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