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Time & Leave Clerk
Veterans Health Administration · Posted 15 days ago
Hybrid Salem, VA $41K – $53K Apply by Sep 8, 2026 Civilian Pay ENTJESFJESTJISTJ OperationsHealthcare
Apply for this job → About the Role
Join the Nursing Operations Team at the Salem VA Medical Center, where you'll support our mission to serve Veterans by preparing and maintaining time and leave records for Nursing Service staff. This role is a key part of ensuring smooth operations and accurate staffing for those who provide exceptional patient care.
What You'll Do
- →Duties Include: Computes and records man-hours worked from certified time schedules and is responsible for mathematical accuracy as well as applying criteria for recording of hours.
- →Determines appropriateness of hours being charged and types of special pay.
- →Responsible for the accuracy of the authorization documents which affects the propriety of pay, as well as for the accuracy of computations.
- →Provides advice and guidance to employees and supervisors on applicable rules, regulations, and procedures relating to time and leave issues including pay entitlement to overtime, differential, holiday and special rates, premium pay, and allowances.
- →Determines eligibility for pay and benefits, based on such factors as the type if appointment, pay plan, and tour of duty involved.
- →Performs leave audits on personnel with low leave balances and/or when there appears to be a questionable pattern of employee leave usage.
- →Maintains files of timekeeping records via the usual office files and/or computer files and assures all timekeeping records are accessible to Fiscal Service staff for the purpose of periodic audits.
- →Utilizes Microsoft Office programs and VA databases (ie: Word, Excel, Access, Outlook, Decentralized Hospital Computer Program (DHCP), etc.) to maintain data prepare records of overtime/compensatory time for use in Surgical and Fiscal Service to assure employee pay and leave status are accurate.
- →Performs word processing functions to produce memorandums, correspondence and minutes of meetings.
- →Work Schedule: Monday - Friday, 7:00am-3:30 pm or 7:30 am-4:00 pm or 8:00 am- 4:30 pm Compressed/Flexible: Not available Telework: Ad-hoc Virtual: This is not a virtual position.
- →Position Description/PD#: Time & Leave Clerk/PD01729A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Personality Fit
Job ID: 00afb990-888d-42e0-9b3f-cfd02e92f45b
Posted via USAJobs