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Supervisory Program Specialist
Veterans Health Administration · Posted 4 days ago
On-site Chicago, IL $83K – $109K Apply by Jun 11, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
Position is located at the Jesse Brown VA Hospital, Chicago IL. (537)) - a Level 1B Complexity VHA Facility and is organizationally aligned under the Surgery Service. The purpose of this position, provide administrative oversight for the coordination of activities in Surgery Service to include outpatient components of surgery staffed clinics and management of operating room. Includes Inpatient Services, Outpatient Services, Employee Services, Specialty Surgery Services and Administrative Office.
What You'll Do
- →Serves as the coordinator, and preceptor for the sections (shown above) and all other clinical programs within Surgery Service.
- →Such coordination will require intercommunication with multiple Medical Center Service Chiefs and other specialty medical staff members in order to implement changes and establish new clinical activities.
- →Responsible for oversight of high-volume functions within the Surgery Service, such as new process roll out, trainings, hospital-wide safety drills and rollout of new technology.
- →Incumbent disseminates information in order to be able to troubleshoot and be ahead of questions from the rest of the staff.
- →Position is responsible for oversight of high-volume functions that occur within the Operation Room, over 4,000 procedures annually.
- →Supervisory: Responsible for supervision of all Surgery Service administrative staff both directly and indirectly.
- →Budgeting/ Administrative Management/ Procurement/Contracting:Surgery Service budget manager for all Service Control Points and is responsible to the Chief, Fiscal Service and Chief of Staff for the various finances of Surgery Service Coordinates all service level budget planning and projecting with Fiscal and the Chief of Staff regarding budget projections and fiscal needs of the service.
- →Monitors resource utilization, advising Fiscal service of significant variances as compared with projected allocations; prioritizes the needs of the various sections, effecting increases/decreases in view of available resources.
- →Responsible for overseeing all Cost Control Points and General Post Funds within Surgery Service and will direct post additions to service records.
- →Develops specifications and assists in the preparation and development of contracts and sharing agreements for specialized medical services with other facilities and clinicians for effective, maximum utilization of medical center resources at minimal cost expendituresResponsible for all matters and acts as an advisor to the Acting Chief in the absence of the Chief, Surgery Service.
- →Responsible for dissemination and coordination of Surgery Service program requirements and functions with the representatives of the University of Illinois at Chicago and Northwestern Medical school.
- →Coordination and required interaction with clinical department chairmen at the University of Illinois at Chicago & Northwestern School of Medicine, and the medical staff, house staff, and students practicing at this facility.
- →Oversees all Surgery Service pay administration for all full-time, part-time, intermittent, fee-basis and WOC assignments, FMLA requests, name changes, tour/schedule changes, alternative work schedules, random drug testing, pay panels, awards, performance pay, telework, recruitment, retention, and separation from the Surgery Service.
- →Manages all personnel actions within the service, and is responsible for evaluation and implementation of personnel management for the service including assessing staffing needs, preparing requests and justifying these needs, and reviews and modifies organizational and functional charts as required.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: c12d9584-2ebb-498f-abc0-9597aba39c0b
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