Job Listing
Supervisory Program Specialist (Clinical Administrative Specialist)
Veterans Health Administration · Posted 1 days ago
On-siteMilwaukee, WI$78K – $102KApply by May 27, 2026Miscellaneous Administration And ProgramENTJESFJESTJISTJHealthcare
Apply for this job →About the Role
This position is organizationally aligned under the Anesthesiology Division at the Clement J. Zablocki Medical Center, Milwaukee, WI VHA Facility and provides administrative leadership to both the Divisions of Anesthesiology and Emergency Medicine. The operational scope of the position, duties, and work assignments spans both divisions and includes one outpatient clinic, all of which require data analysis and recommendations that are used in support of clinical based decisions.
What You'll Do
- →Provides assessment and recommends the improvement of complex management decisions.
- →Evaluates and advises on the methods and procedures within the Divisions for providing administrative support systems such as records, communications, directives, forms, files, and documentation.
- →Identifies and develops data required for use in the management and direction of Division level programs.
- →Conducts studies of employee/organizational efficiency and productivity and recommends changes or improvements in organization, staffing, work methods and procedures.
- →Develops analysis of assessment and/or improvement of work methods and procedures, organizational structures, manpower utilization, distribution of work assignments, delegations of authority, management controls, information and documentation systems, and similar management functions.
- →Advises on the distribution of work among positions and organizations and the appropriate staffing levels and skills mix.
- →Facilitates the development and maintenance of quality improvement/performance plan to include reviewing and appraising the effectiveness of each phase of patient administrative activity; including analyzing and reporting findings to management, utilizing information gathered to make necessary improvement; and providing implemental solutions to problems noted in reviews.
- →Reviews/prepares reports, including VSSC reports, working collaboratively with others in the organization.
- →Assists the Division Managers with preparation and review of the Annual Budget, serving as the approving official, monitoring overtime, data collection and workload statistics.
- →Establishes documentation of administrative procedures and performance standards, and serves as the Division Managers' agent for career development of supervisors and employees.
- →Participates in the formulation and review of directives pertinent to both professional and administrative activities of the Divisions.
- →Manages the shift schedule for the Emergency Medicine providers.
- →Provides administrative support relating to Medical College of Wisconsin (MCW) and interacts directly with Administrators at MCW, particularly when identifying facility needs and "right-sizing" the number of eighths of our part time physicians to meet facility needs.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: 351b1de9-1cb2-46d7-a233-7214f9fd0594
Posted via USAJobs