Job Listing
Supervisory Medical Administration Specialist
Veterans Health Administration · Posted 1 days ago
Hybrid Oklahoma City, OK $90K – $116K Apply by Jun 9, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
This position functions as the Chief, Ambulatory Care & Processing (AC&P) division within the Medical Administration Service Line (MAS) of the Oklahoma City VA Health Care System, and is responsible for promoting organizational stewardship through the coordination of process improvement initiatives and the development and deployment of effective internal controls.
What You'll Do
- →Major duties and responsibilities include, but are not limited to: Advise the Deputy Chief Business Officer, the Chief Business Officer, and others concerning patient processing and legal eligibility requirements for receipt of VHA health care benefits and services.
- →Analyze data generated from a variety of sources (e.g.
- →VSSC, Pyramid, Corporate data warehouse, VISTA, Austin data files), to identify and report by section, clinic or other location implementation of significant process changes and adherence to the systems re-design principles.
- →Serve as a liaison between medical center management, service chiefs and front line employees in identifying and initiating corrective actions, such as training, to achieve improved clinic access.
- →Maintain overall administrative management for the section, to include interpreting administrative policies, developing or implementing local policies, defining administrative requirements, and/or providing advice to management on related issues.
- →Ensure workflow is organized and assigned among positions in a manner, which serves the needs of the section most effectively and economically.
- →Establish operating guidelines for and coordinate activities of subordinate supervisors relating to organizational structure, performance standards, work review, and reporting to higher levels of management.
- →Direct the personnel management program for the section by ensuring necessary coverage is available for all critical positions.
- →Project staffing needs, write position descriptions, develop job analyses, prepare performance plans and performance appraisals, process training requests, and pursue disciplinary and adverse actions when necessary.
- →Provide advice and guidance to section staff by interpreting policy, directives and procedures that may impact multi-service areas.
- →Provide advice to management and program personnel on budgetary and finance issues.
- →Brief management of trends, significant increases/decreases in fund control point use and or backlogs in administrative processing activities.
- →Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position may be authorized for ad hoc telework.
- →Telework eligibility will be discussed during the interview process.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 559e16d8-051e-4523-b085-a06103840033
Posted via USAJobs