Job Listing
Supervisory Administrative Support Assistant
Veterans Health Administration · Posted 43 days ago
Hybrid Tacoma, WA $69K – $90K Apply by Aug 10, 2026 Miscellaneous Clerk And Assistant ESFJESTJISFJISTJ OperationsHealthcare
Apply for this job → About the Role
The incumbent serves as the administrative manager within a large clinical service line at VA Puget Sound Health Care System. The incumbent functions as the administrative manager for the Program Manager, Community Care Programs.
What You'll Do
- →Duties include but are not limited to: Evaluate and monitor administrative activities for the specialty section and makes recommendations for improvements.
- →Evaluate, process, and/or make recommendations for effective budget changes.
- →Conduct reviews to address systems issues which arise in the normal operation of the section or that arise at the time of developments or changes in the section.
- →Prepare data for suspense reports, including costs of care in each program, average daily census, and auditing data related to payment processes.
- →Maintain the sections/departments historical and projected workload data for tracking and planning purposes.
- →Provide the bridge between the technical knowledge and clinical coordinators with fund control point management and budgeting, forecasting, and fund management activities.
- →Coordinate the acquisition of supplies and equipment for the assigned section and the equipment inventory of all property assigned to the sections including completing the equipment inventory list, preparation of equipment turn-ins, accounting for lost equipment and notifying the Administrative Officer of any future equipment needs.
- →Serve as the point of contact for the section for specialty specific information, reports completion data pulls, controlled correspondence, and local VISN, or national suspense items.
- →Plan the work to be accomplished by subordinates by setting and adjusting short-term priorities and prepares schedules for completion of work.
- →Identify developmental training needs of the employees and providing or arranging for the needed development and training.
- →Ensure that staff is aware of the availability of Career Development Counselors through the Center for Education and Development and puts a system in place to notify staff of education and training opportunities.
- →Work Schedule: Monday - Friday 8:00am - 4:30pm Telework: This position may be authorized for telework AdHoc.
- →Telework eligibility will be discussed during the interview process.
- →Virtual: This is not a virtual position.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: 276ace85-a640-4ef4-92ba-7b29878e8fc5
Posted via USAJobs