Job Listing
Staff Assistant
Veterans Health Administration · Posted 5 days ago
On-site Reno, NV $62K – $81K Apply by Jul 14, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ
Apply for this job → About the Role
The incumbent serves as the Staff Assistant located within the Office of the Chief, Facilities Management Service (FMS) at the VA Sierra Nevada Health Care System. This position is organizationally under Facilities Management Service (FMS) and the incumbent works directly for the Administrative Officer, FMS, who reports to the Deputy Chief, FMS. The complexity and multidimensional aspects of the FMS require the incumbent to have an overall knowledge of the organization, its mission, and goals.
What You'll Do
- →Major duties include, but are not limited to the following: Handles administrative matters independently, prioritizing the work to assure that deadlines are met.
- →Refers items to other staff members, as appropriate, and forwards to the Administrative Officer only the items requiring his/her attention.
- →Prepares appropriate responses for the signature of the Service Chief, Assistant Chief, and sections chiefs on routine matters.
- →Serves as resource person on all questions regarding services provided by FMS; questions from within the Service, this health care system, other institutions and individuals.
- →Processes incoming and outgoing materials such as correspondence, reports, memorandum and requests for computer access.
- →Maintains the service SharePoint site; Coordinates incoming data from a variety of sources.
- →Coordinate appointments, meeting, conference and distributes related information.
- →Helps with drafting the meeting minutes as required.
- →Coordinates personnel actions related to recruitment, salary adjustments, terminations; performs on-boarding tasks associated with new employees; and assists Administrative Officer with maintaining all necessary personnel records.
- →Serves as the senior timekeeper for the service, with primary responsibility for all T&Ls except for Biomedical.
- →Monitors fund control point balances as assigned and recommends reprogramming of funds as needed.
- →Assist with budget formation, justification, and execution; financial management; and financial reporting.
- →Performs other related duties as assigned.
- →Work Schedule: 7:30am - 4:00pm Virtual: This is not a virtual position.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: d4a1074b-bb3d-4a6a-b35c-360440c935f4
Posted via USAJobs