Job Listing
Staff Assistant
Veterans Health Administration · Posted 1 days ago
HybridHuntington, WV$50K – $80KApply by Jun 4, 2026Miscellaneous Administration And ProgramENTJESFJESTJISTJ
Apply for this job →About the Role
This position is in the Veterans Health Administration Health Care Network (VISN 5), Hershel "Woody" Williams VA Medical Center, Huntington WV, in the Director's Office. The incumbent reports to the Medical Center Director (MCD), whose office manages multiple subordinate organizations with diverse and unrelated functions. The incumbent provides executive level administrative and support services to the MCD and provides direction to medical center clerical administrative and medical staff.
What You'll Do
- →Major Duties and Responsibilities: Receives and processes all correspondence and documents transmitted through the Medical Center Director's Office and the Executive Office for review, approval, and signature, establishing controls on certain items, including suspense items, recurring and non-recurring reports, medical center correspondence, etc.
- →Tracks Medical Center memoranda timeliness and reviews incoming memoranda prior to Quad review to ensure proper format and inclusion of necessary information.
- →Determines the appropriate staff activity for action, forwards correspondence; uses tracking system, follows up to assure action is taken; enforces rigid timelines; and assures receipt of pertinent information.
- →Prepares special reports, data, or correspondence using a personal computer with a wide variety of software.
- →Serves as liaison between the management staff and MCD by providing accurate, timely information and guidance on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instruction for the VAMC.
- →This position serves in an analytical capacity, supporting the full range of functions within the administrative realm of the service lines that report to the Medical Center Director.
- →The incumbent exercises control over supervisor's appointments with complete authority for commitments of time, establishing priorities at own discretion, setting up, rearranging, and when necessary, coordinating meetings with staff offices.
- →Makes arrangements for travel, meetings, and community activities.
- →Arranges schedules of visits and transportation, prepares orders, arranges hotel reservations, equipment requirements, speaking topics, notifies organizations and officials to be visited, and submits travel paperwork, as required.
- →The incumbent is recognized as a subject matter expert on administrative, management and HR policies, programs, and procedures.
- →Incumbent reviews draft regulations, standards, and other guides and makes recommendations to the Director.
- →Maintains timecards, initiates personnel actions and overtime actions, and ensures appropriate personnel actions are done on a timely basis for the supervisor's subordinate staff.
- →The incumbent is responsible for ensuring that service level and medical center policies and procedures are responsive, timely and consistent with agency polices, VA/HR guidance or established appropriate precedents.
- →The incumbent secures, assembles, and summarizes information from files, documents, and memoranda, organizes the information develops reports and highlights the most important points when briefing the MCD.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
Job ID: 3aa4e123-c42f-4972-91a2-e4c098f9e2c2
Posted via USAJobs