Job Listing
Staff Assistant
Veterans Benefits Administration · Posted 62 days ago
Hybrid Muskogee, OK $50K – $80K Apply by Jul 20, 2026 Miscellaneous Administration And Program ENTJESFJESTJISTJ Operations
Apply for this job → About the Role
The Staff Assistant serves as the primary office administrator to the Director (SES) and two Assistant Directors (GS-15) of the U.S. Department of Veterans Affairs (USDVA) Muskogee Regional Office (RO).
What You'll Do
- →The Staff Assistant provides the full range of high-level administrative and executive support to the Director/Assistant Directors in their responsibilities for Veterans Benefits Administration (VBA) operations, personnel management, and budget administration.
- →The incumbent establishes and maintains effective working relationships with operating elements within the RO, and other external organizations such as VA Central Office, the District Office, and Veterans Service Organizations.
- →Specific duties include: Serves as the primary office manager to the Office of the Director and provides administrative assistance/support to the staff.
- →Accountable for the suspense and control action of all approved recurring reports and other scheduled reports such as briefing reports and various special reports to VACO.
- →Maintains follow-ups with staff members to ensure timely conclusion where it is observed that procedural notices or instruction to the staff are required.
- →Establishes and/or maintains the office statistical reporting and records systems.
- →Analyzes the information contained in the data and writes reports/recommendations including significant trends or changes that have occurred.
- →Receives all correspondence for the Director and Assistant Directors.
- →Replies to mail not requiring the Directors and Assistant Directors attention, routes matters requiring action by management heads, and follows up to ensure that actions are completed.
- →Screens all correspondence prepared for the Director and Assistant Directors signature for clarity, completeness of reply, and grammatical and procedural correctness.
- →Returns inadequate submissions for re-work.
- →In the absence of the Director and Assistant Directors, maintains a file of correspondence and events of which they should know, and upon their return, brings such matters to their attention.
- →Exercises exclusive control over the Director's and Assistant Director's appointments, with complete authority for commitments of time.
- →Screens all calls and visitors, answering most questions and completing most business involving established policies or routine matters without referring clients or employees to the Director and Assistant Directors.
Requirements
- ✓As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the Agency; whether your continued employment would advance organizational goals of the Agency or the Government; and whether your continued employment would advance the efficiency of Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements I-9 Acceptable Documents.
- ✓Education must be accredited by an accrediting institution recognized by the U.S.
- ✓Department of Education to be credited towards qualifications.
- ✓Provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S.
- ✓Department of Education.
- ✓All education claimed by applicants will be verified upon appointment.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript to receive credit.
Personality Fit
Job ID: f20193e6-2268-45f6-b183-98978005b2a1
Posted via USAJobs