Job Listing
Secretary (Wildland Fire)
Office of the Secretary of the Interior · Posted 5 days ago
About the Role
Several positions are being filled at the National Interagency Fire Center (NIFC); US Wildland Fire Service; duty location Boise, ID. The incumbent of this position provides executive administrative support to senior leadership, coordinates office operations, serves as the primary timekeeper and travel preparer, manages communications and administrative processes, and may serve as backup to the Director/Deputy Director's Secretary.
What You'll Do
- →Serve as principal administrative support to the Division Chief, managing daily office operations and ensuring efficient administrative support functions.
- →Develop, implement, and maintain administrative, information management, and clerical procedures; provide guidance and training to administrative support personnel on office policies and standards.
- →Respond to inquiries from federal agencies, congressional offices, state and local government officials, media representatives, and stakeholders; coordinate timely responses and resolve administrative issues.
- →Exercise full authority over executive calendars, appointments, and scheduling priorities, ensuring effective management of time and commitments.
- →Support time and attendance records through the DOI U.S.
- →Wildland Fire Services system of timekeeping.
- →Manage correspondence control processes by reviewing, routing, tracking, and editing documents for clarity, completeness, grammatical accuracy, and procedural compliance.
- →Plan and coordinate meetings, conferences, and executive events, including agenda development, participant notifications, logistics, accommodations, and follow-up on action items.
- →Arrange and manage complex travel itineraries, prepare travel authorizations, vouchers, and related documentation.
- →Responsible for office supply purchases for the Division staff and supports tracking of accountable property.
- →Requires purchase card authorities.
- →Maintain official physical and electronic filing systems, correspondence records, tracking logs, mailing lists, meeting minutes, and office documentation while utilizing automated systems for reporting, records management, communications, and timekeeping.
Requirements
- ✓Citizenship required.
- ✓Males born after 12/31/1959 must be registered for Selective Service or exempt.
- ✓Appointment subject to background investigation and favorable adjudication of background investigation and/or fingerprint check.
- ✓Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
- ✓Must be 18 years of age at time of close date of announcement.
- ✓You may be required to work on-call, evenings, weekends, holidays, overtime and shift work.
- ✓You will be required to operate a government motor vehicle as part of your official duties; a valid driver's license is required.
- ✓Incumbent will be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority.
- ✓If new to the federal government, and this is your first appointment, as a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.
- ✓This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service.
- ✓In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized.
- ✓In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.
- ✓Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: f3ba3e39-2e61-4514-b632-6513bad4b1d6
Posted via USAJobs