Job Listing
Secretary
Veterans Health Administration · Posted 46 days ago
Hybrid Cleveland, OH $47K – $68K Apply by Aug 10, 2026 Secretary ISFJISTJ OperationsHealthcareTransportation
Apply for this job → About the Role
The VA Northeast Ohio Healthcare System is recruiting for a Secretary. The Secretary will function within the Chief of Staff's Office and will oversee a variety of administrative programs, including the distribution and dissemination of incoming mail, internal controls, records management, publication and forms management, labor mapping and timesheets.
What You'll Do
- →The Secretary duties include, but are not limited to: Providing administrative support for the Chief of Staff, as well as the Executive Leadership Team (ELT) and other service areas that need support.
- →Performing secretarial duties, such as screening calls and visitors, scheduling appointments and meetings, making referrals and communication information appropriately.
- →Answering questions regarding internal processes, scheduling, staffing, payroll, recruitment, directives, policies and procedures and reports.
- →Preparing documents for meetings such as Power Point presentations, graphs, spreadsheets, and meeting agendas.
- →Taking and transcribing meeting minutes and developing standardized documents.
- →Coordinating numerous HR related support actions including daily use of Management Self-Service (MSS) as well as managing the full life cycle of performance appraisals via ePerformance for employees reporting to executive leadership.
- →Serving as record control officer for the Chief of Staff's Office, which may include employee competency folders, service records, and personnel actions.
- →Serves as Timekeeper (VATAS), Training Management System (TMS) Administrator, and ADPAC.
- →Ensuring appropriate leave requests are entered into VATAS for sick, annual and military leave and overtime and compensable time.
- →Monitoring use of services, supplies and equipment for the department and ensuring par levels are sustained.
- →Track suspense actions for programs related to programs changes, congressional inquiries, VISN reports and EEO inquiries.
- →Having knowledge of various types of contracts, techniques or requirements (for example, Federal Acquisition Regulations) for contracting or procurement, and contract negotiation and administration.
- →Using data from multiple sources, develops resource needs business cases and presents them to ELT and others.
- →Develops sound analyses and presents in such a way that could be understood by those knowledgeable with the subject.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There are no educational requirements or substitutions at this grade level.
Personality Fit
Job ID: d0cdd0d6-6b6d-42be-9cda-c17b2876e5ee
Posted via USAJobs