Job Listing
Secretary
Veterans Health Administration · Posted 56 days ago
About the Role
The Secretary serves as an executive secretary for the Chief of Staff. This position works at a comprehensive healthcare facility serving the needs of veterans in West Virginia, Kentucky, and Ohio. The office is an administrative/clinical service responsible for assessing, planning, implementing, evaluating, and managing the patient care using collaborative strategies with others within the medical center, community, VISN and VA Central Office.
What You'll Do
- →H a good working knowledge of programs under the supervisor's jurisdiction, have an intimate knowledge of his/her policies, views and special interest, including his/her official social obligations.
- →Greet visitors and patients to the office, referring any inquiries or complaints to the appropriate offices when indicated Receive and screen telephone calls and visitors, using self-initiative to determine the nature of the business and either manage it independently or refer to the proper individual to expedite all requests to that office.
- →Contact others to gather information needed by the executive and assemble all background data prior to presenting problems or paperwork to him/her.
- →Arrange for meetings, make reservations for meeting room, and notifies participants Reminds the management staff in the office of appointments and briefs them on important matters scheduled to be discussed ADMINISTRATIVE SUPPORT Based on knowledge of purpose of conferences and the topics to be discussed, determines which staff members are to attend and informs them of data to be presented.
- →Organizes conference calls for other supervisory staff, arranges for interviews with applicants etc.
- →Checks on progress of projects or required actions and keeps Executive informed.
- →Work Schedule: Full-time, 8:00am-4:30pm, Monday-Friday Telework: Ad-hoc as determined by Agency policy Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary/PD20217O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: Work is primarily sedentary.
- ✓The work places no special physical demands on the employee other than some walking, standing, bending, and carrying of light items such as folders, reports, books, files; etc.
- ✓However, there is a high level of stress due to demanding deadlines and the need for a high degree of accuracy.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
Personality Fit
Job ID: 3614ac68-6a87-4f97-a9d3-6162b5b07983
Posted via USAJobs