Job Listing
Secretary
Veterans Health Administration · Posted today
About the Role
The Secretary is responsible for clerical and administrative support functions of the Chief of EMS and other EMS supervisors as needed. Performs secretarial duties in support of the Chief and Assistant Chief, and in some cases, subordinate leadership staff by performing general office work for EMS.
What You'll Do
- →This position is located at the James H Quillen VA Medical Center in Johnson City (Mountain Home), TN.
- →The organization is a consolidated work environment that deals with two different departments under Environmental Management Services: Housekeeping and Laundry and Linen.
- →Incumbent serves as the Secretary for the Chief of Environmental Management Services (EMS).
- →Duties include but are not limited too: Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication and routes only that mail to the Chief which requires his personal attention.
- →Maintains appropriate controls to ensure timeliness in response and necessary action.
- →Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, develops standard or form letters and replies to inquiries.
- →Research files and assembles background information about incoming material prior to referral.
- →Maintains accurate and up-to-date filing systems for quick retrieval of appropriate information.
- →Performs office automation duties using such software applications as electronic mail, desktop publishing, calendar, spreadsheet, and/or graphics.
- →Assists other users with selection of applications and appropriate format and procedure pertaining to clerical tasks.
- →Schedules appointments, coordinates meetings, and/or schedule conferences.
- →Maintains the appointment calendar.
- →Drafting meeting agendas and taking and maintaining meeting minutes.
- →Serves as primary timekeeper for the EMS.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
- ✓A pre-placement physical examination is not required.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 1791e815-e2b9-4edb-97a7-f1c88eceb0b6
Posted via USAJobs