Job Listing
Secretary to Chief of Staff
Veterans Health Administration · Posted 49 days ago
About the Role
This position is located in the Hampton Veterans Affairs Medical Center (VAMC), Office of the Chief of Staff, in Hampton, Virginia. The Executive Office is organized into functional areas which include Executive Management, Executive Management Support and Administrative Support. Direction of staff throughout the medical center is exercised by the Medical Center Director.
What You'll Do
- →Duties: The primary purpose of the position is to function as principal secretarial/officer management support, performing a variety of secretarial, administrative and coordination duties which and support the work of the Medical Center Chief of Staff and executive staff.
- →Major duties include but are not limited to: Receives, schedules, refers, and contacts members of the staff, agency and person outside the agency ranging from other government agencies to the general public.
- →Responds to administrative problems brought to the supervisor's attention by members of the staff or management official within or outside the agency.
- →Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
- →Reviews all publications, directives, and periodicals and brings those of significance to the supervisor's attention.
- →Schedules appointments, coordinates meetings, and/or schedules conferences for the Medical Center Chief of Staff, bringing potential conflicts to the attention of the supervisor.
- →Obtains and monitors the use of services, supplies, or equipment for the office.
- →Provides general office supply and equipment support services such as obtaining standard office supplies and services, procuring or justifying the full range of office services, or answering questions concerning policies and procedures related to support/office services.
- →Purchases office supplies for office personnel using the Integrated Funds Distribution, Control Point Activity Accounting (IFCAP) program.
- →Work Schedule: Monday-Friday, 7:30am-4:00pm Telework: This position may be authorized for ad-hoc telework.
- →Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary to Chief of Staff/PD026450
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Physical Requirements: The work is normally sedentary.
- ✓Typically, the employee may sit comfortably to do the work.
- ✓However, there may be some walking, standing, bending and carrying of light items such as papers or books.
- ✓No special physical demands are required to perform the work.
- ✓Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Personality Fit
Job ID: 3cfcec6e-1b31-42ad-af98-ae3a89923c1b
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