Job Listing
Secretary (Office Automation)
Veterans Health Administration · Posted 3 days ago
About the Role
This position is located at the Central Iowa VA Medical Center (VAMC) in the Executive Office. The primary purpose of the position is to function as the primary secretary to one of the Executive Management Team (EMT/Quad) members and the Administrative Officer.
What You'll Do
- →Maintaining subject matter files and record keeping system.
- →Managing the flow of correspondence to ensure proper routing, concurrence, and complete submittal of information.
- →Preparing consolidated reports for management review.
- →Tracking various administrative reports, statistics, and employee training.
- →Establishing work priorities and ensuring completion in a timely manner while balancing the multiple competing priorities and deadlines for the executive office.
- →Independently managing and prioritizing workload and workflow to meet established office goals and deadlines.
- →Reviewing correspondence and documents to ensure compliance with format guidelines, and policies of the facility, while also ensuring consistency with grammar, punctuation, and spelling.
- →Composing correspondence, reports, memorandum, and other forms of written communications.
- →Responding to customer inquiries via all communications modalities (email, telephone, or in person).
- →Performing accurate and timely entries for employee timecards.
- →Developing and maintaining work processes to track the status of actions, suspense items, and correspondence.
- →Scheduling and managing Microsoft Outlook calendar, which involves coordinating meetings, events and making travel arrangements.
- →Working in a setting involving individuals from diverse and varied backgrounds.
- →Performing other duties as assigned.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is sedentary.
- ✓Typically, the employee sites comfortable to do the work.
- ✓However, there may be some walking, standing, bending, carrying light items, such as papers, books, small parts, or driving an automobile.
- ✓No special physical demands are required to perform the work.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 68f78f05-6a39-4d00-b952-2e5b9d258100
Posted via USAJobs