Job Listing
Secretary - Office Automation
Veterans Health Administration · Posted 1 days ago
About the Role
This position serves within the Surgical Care Service Line at the VA Medical Center located in Durham, NC. The secretary provides various clerical and administrative duties and provides office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics. Applies knowledge of clerical and administrative procedures to increase office effectiveness and utilize various office skills to maintain a smooth and efficient work environment.
What You'll Do
- →***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: Receives visitors and telephone calls to the office and routes accordingly.
- →Manages staff calendars to include resolving scheduling conflicts and scheduling/rescheduling appointments.
- →Manages and prepares a range of correspondence, including memorandums, meeting minutes, reports, and other correspondence, as needed.
- →Routes documents for approval and tracks to completion for the leadership team.
- →Prepares travel arrangements for staff; coordinates conferences and meetings; and prepares meeting agendas.
- →Prints, copies, faxes, orders supplies, initiates work orders, and maintains files.
- →Utilizes a range of office automation software.
- →Serves as timekeeper for the department.
- →Maintaining leave schedules and staffing rosters.
- →Tracking provider licensure, credentialing, privileging, and mandatory training requirements.
- →May serve as a purchase card holder for the department.
- →Performs other related duties as assigned.
- →Work Schedule: Full time, Monday - Friday, 8:00 am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Physical Requirements and Work Environment: The work is administrative in nature, primarily sedentary.
- ✓Typically, the person in this position may sit comfortably to do the work.
- ✓However, there may be some walking, standing, bending and carrying of light items like papers or books.
- ✓No special physical demands are required to perform the work.
- ✓Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- ✓As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 5b66b8e8-e4f5-4e6f-8ca1-ff5f53951960
Posted via USAJobs