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SECRETARY (OFFICE AUTOMATION)
Air Force Materiel Command · Posted 2 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to: Serves as the Executive Secretary to the HQ AFMC Engineering and Technical Management Director and Office Manager for the Directorate by directly managing the administrative needs of Senior Leadership with finesse and professionalism. Responsible for calendar management, scheduling meetings, coordinating travel arrangements.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
- →Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
- →Returns incorrect material prepared by others with revisions marked.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives and identifies what needs to be brought to the attention of the Leadership's, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Establishes and monitors suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict.
- →Coordinates the work of the office with other offices and organizations, recognizing what is required for different circumstances.
- →Reviews outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness.
- →Advises the writer of any deviations or inadequacies.
- →Locates and selects appropriate references and procedures for application to specific questions.
- →When unable to locate information or cannot answer questions, refers caller/visitor to a staff member.
- →Provides follow-up on requests for information.
- →Maintains Leadership's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences without prior approval in accordance with CC & CV policies and priorities, and coordinates with the leadership as necessary.
- →Based on information provided by Leadership, makes necessary arrangements such as location, time, contacting participants, and ensuring all required materials and services are provided.
- →Informs Leadership of conflicts, reschedules appointments when it is clear that the supervisor will not be able to make all commitments, contacts other people to attend meetings in lieu of leadership, and makes calendar available to supervisor and others.
Requirements
- ✓ARE YOU USING YOUR EDUCATION TO QUALIFY?
- ✓If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.
- ✓Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment.
- ✓An accrediting institution recognized by the U.S.
- ✓Department of Education must accredit education.
- ✓Click here to check accreditation.
- ✓FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
- ✓You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
- ✓It is your responsibility to provide such evidence when applying.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: ebcc2a69-608f-44ac-a260-eb46b8196b78
Posted via USAJobs