Job Listing
SECRETARY (OFFICE AUTOMATION)
Air Force Global Strike Command · Posted 14 days ago
About the Role
Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of the organization. Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics.
What You'll Do
- →Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
- →Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
- →Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
- →Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
- →Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
- →Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action.
- →When supervisor is not available, determines whether important business and high ranking calls and visitors should be referred to another staff member or delayed until supervisor is available, taking telephone messages or making later appointments as appropriate.
- →Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
- →Performs other clerical and administrative work in support of the office/organization.
- →Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
- →Serves as liaison between the supervisor and subordinate units.
- →Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.
- →Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.
Requirements
- ✓ARE YOU USING YOUR EDUCATION TO QUALIFY?
- ✓If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application.
- ✓Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment.
- ✓An accrediting institution recognized by the U.S.
- ✓Department of Education must accredit education.
- ✓Click here to check accreditation.
- ✓FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.
- ✓You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.
- ✓It is your responsibility to provide such evidence when applying.
Personality Fit
Job ID: 9450db62-506e-4f70-893b-7bfa824daf99
Posted via USAJobs