Job Listing
Secretary (OA)
Veterans Health Administration · Posted 1 days ago
About the Role
The incumbent serves as the Secretary for the Medical Center Associate Director and Assistant Director works at a two-divisional teaching hospital affiliated with the University of Kentucky Medical Center at the U.S. Department of Veterans Affairs Medical Center, Lexington KY. The Secretary (OA) provides secretarial and administrative assistance to the Associate Director and Assistant Director this may include assignments from the Associate Director, Assistant Director, and VISN management.
What You'll Do
- →The incumbent becomes a member of high level secretaries assigned to the Associate Director, Associate Director Patient Care Services, Chief of Staff; and Director's offices.
- →The Secretary (OA) actively participates in the management of the Associate Director and Assistant Director Offices by performing various technical and administrative duties.
- →The incumbent will normally work at one of the locations for the two divisions, but is required to work at the other location as necessary.
- →The core duties of this position include but are not limited to: Serves as the initial point of contact for high-level visitors and callers to the Associate and Assistant Director.
- →Establishes the nature and importance of contact.
- →Reminds the Associate Director and Assistant Director of appointments and briefs them on the important matters to be discussed.
- →Establishes priorities to ensure deliverable dates are met.
- →Maintains tracking records of controlled correspondence, setting appropriate due dates and assignments; monitors responses for timeliness.
- →Consistently adheres to ADP Security Policy/Procedures, maintaining confidentiality of staff and patient matters.
- →Maintains supervisors meeting calendar; schedules meetings using Outlook calendar and notifies participants; assembles meeting information for supervisor.
- →Uses judgment and initiative to cancel/reschedule meetings when scheduling conflicts arise.
- →Maintains suspense systems to ensure items assigned for action are completed and submitted on time.
- →Works effectively under the pressure of deadlines and with frequent interruptions.
- →Arranges travel for supervisor including reservations, car, and notifying organizations/officials to be visited.
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
- ✓If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
- ✓For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Personality Fit
Job ID: f82f8d0d-a117-402d-a91b-020f3d722517
Posted via USAJobs